School/Institute Management Integration in Dash SaaS

Introduction

School and Institute Management Add-On, revolutionizes administrative processes within educational institutions. This Add-On provides various functionalities to simplify and enhance operations for administrators, teachers, students, and parents alike. With features like the Admission Page facilitating effortless student record management and personalized user logins catering to distinct roles, the module ensures a seamless experience tailored to the needs of each stakeholder. You can also manage the fee structure of your institute, transport management, health records, alumni, library, and events at one place. Lets dive through the process of how this Add-On works and how it can be helpful to you.

How to Install the Add-On?

• To Set Up the School Institute Management Add-On you can follow this link: Setup Add-On

How to use the School/Institute Management Add-On?

Dashboard Overview

• Once you purchase and install the Add-On go to the sidebar and search for the School & Institute management Add-On. First you will see a dashboard.
• On the Dashboard, you will get to see the number of total students, total parents, total teachers, total classes, and total subjects. After that, you will get to see a list of assignments including all the details like image, title, class, subject, submission, content, and action. You can also download assignments if you want with the help of the download button given over there.

Admission Management

• To create a new admission, click the “+” button at the top of the admission page. Enter important details such as father’s, mother’s, and student’s information, and then select a guardian (father, mother, or other).
• If you choose father or mother, their information will autofill; if you select another, you’ll need to add their details manually. Attach the necessary documents and click “Create” to record the admission. You will need to add the prefix from the settings.
• On the admission page, you can view the list of admissions, with options to edit, delete, or convert the admission to a student. Converting transfers the data to the student page in the Add-On.

Class, and Timetable Management

• The second page in the Add-On is for Class, with five sub-pages. The first sub-page is for grades, where you can create, edit, or delete grades using the “+” button.
• The second sub-page is for classes, where you can create new classes by selecting a grade from the dropdown, entering the class name, and specifying the capacity.
• The third sub-page is for subjects, where you can create new subjects by adding the subject code, name, selecting the grade, class, and teacher.
• The fourth sub-page is for class timetables, where you can create a timetable by adding the class time range, class, subject schedule, and day, which will also auto-generate the teacher’s timetable. You can also edit and delete the timetable, and changes done in the student’s timetable will be done in the teacher’s timetable automatically.
• The teachers can view their timetable on the teacher’s timetable page.

Teacher, Student, and Parent Login

• Once created, students, teachers, and parents can log in to the portal using their unique credentials to access their personalized accounts. The teacher’s data is connected with the HRM module.
• Students can view personal details and schedules, teachers can access class and student data, and parents can monitor their child’s progress and updates.

Fee Structure Management

• On the fees page, you can record student fee details by clicking the “Create” button, selecting the student, entering the amount, date, and status (paid or unpaid). You can also edit or delete the fee records anytime.
• On the fee structure page, you can create a fee structure by clicking the “+” button, selecting the class and fee type, entering the amount, and setting the due date. The fee structure can be edited or deleted whenever needed.

Homework Management

• On the homework page, you can add homework by clicking the “+” button, entering the title, selecting the class, subject, and submission date, then adding the homework content and attaching any relevant files. Both teacher and company logins can create homework.
• Students can view and upload their completed homework, while parents can only view the homework but cannot create or upload it.

Library Management

• On the library page, you can create new books by clicking the “+” button, entering the book title, author’s name, category, and availability status (available or issued). You can edit or delete the book details at any time.
• In the book issues page, you can record books issued to students by clicking the “Create” button, selecting the student, book, issue date, and return date. You can also edit or delete the issued book details whenever needed.

Transportation Management

• To add a new bus, click the “Create” button at the top of the page. Enter the necessary details, and the bus details will be successfully recorded. You can also edit or delete the bus details whenever needed.
• To manage routes, go to the Route page and click the “+” button. Enter the required details, then select the bus that will follow that route. Once saved, the route details can be edited or deleted at any time.
• To track transport fees, click on the “Create” button. Select the necessary fields , and set the payment status as Paid or Unpaid. This helps in maintaining a proper record of transport fee collection.

Alumni Details

• To manage alumni records, click the “Create” button to add a new alumni by entering details like name, graduation year, designation, and contact information. You can edit the details anytime if updates are needed or delete the record if it is no longer required.

Event Management

• To create a new event, click the “+” button at the top of the page and add the necessary details. You can edit or delete event details whenever needed. Additionally, you can view events in a calendar format for better organization and planning.

Hostel Management

• To manage hostels, go to the Hostels page and click the “+” button to create a new hostel. You can edit or delete hostel details whenever needed.
• To manage rooms, you can add new rooms by specifying room number, type, and availability under the respective hostel. Room details can also be updated or removed at any time.
• To manage hostel students, assign students to their respective rooms by selecting the hostel, room number, and student details. You can update or remove student assignments as required.

Online Assessment

• To manage online assessments, click the “Create” button to add a new assessment by entering the title, subject, class, total marks, and deadline. You can edit or delete assessments whenever needed.
• Students can take assessments online, and once submitted, results can be recorded and managed under the assessment results section.
• Assessment results can be viewed, updated, or deleted, allowing teachers to keep track of student performance efficiently.

Notice, Health Records, and Meetings

• To manage notices, click the “Create” button to add a new notice by entering the necessary details and selecting the target audience. Notices can be edited or deleted as needed, ensuring that students, teachers, and parents stay informed about important updates.
• You can maintain student health records by adding medical history, diagnosis, vaccinations, and any health concerns. These records can be updated or deleted anytime, helping in efficient health monitoring.
• To schedule meetings, click the “Create” button and enter the meeting title, date, time, participants, and agenda. Meetings can be viewed, edited, or canceled as per requirement.

Attendance and Bulk Attendance Management

• On the Attendance page, you can mark and manage student attendance by selecting the student for each student.
• For faster record-keeping, use the bulk attendance feature to mark attendance for multiple students at once instead of updating them individually.
• Attendance records can be edited or deleted anytime, ensuring accurate tracking of student attendance.