Smart Equipment Rental System for Growing Businesses
- Category-based Equipment
- Unit Management System
- Detailed Equipment Profiles
- Flexible Booking Management
- Multi-Warehouse Inventory
- Payment Tracking System
- Repair & Maintenance Logs
- Lost Equipment Reporting
- Equipment Transfer Between Warehouses
- Real-Time Stock Availability
Equipment Management
Maintain a comprehensive database of rental equipment with detailed specifications including names, categories, units, and pricing structures. Configure duration-based pricing for daily or hourly rentals with tax calculations and equipment status tracking for availability, maintenance, and unavailability states. Upload equipment images and descriptions to create professional listings that help customers make informed rental decisions. The system integrates with category and unit sections to ensure consistent equipment classification and measurement standards across your entire inventory.
- Complete equipment specifications with pricing
- Duration-based rental rates (daily/hourly)
- Status tracking for availability management
Advanced Inventory Control
Track equipment inventory across multiple warehouses with real-time quantity management and availability calculations. Monitor total quantities, booked equipment, lost items, and repair status to maintain accurate availability counts automatically. The system calculates available quantities by subtracting booked, lost, and repair quantities from total inventory, ensuring accurate rental availability. Comprehensive inventory reports help optimize equipment distribution and identify restocking needs across warehouse locations.
- Multi-warehouse inventory tracking
- Real-time availability calculations
- Automated quantity management
Streamlined Booking Process
Manage customer bookings with detailed reservation information including delivery and return schedules, duration calculations, and pricing management. Process bookings with customer selection, equipment choices, and warehouse coordination while maintaining booking status through pending, approved, and rejected states. Track payment status including paid, unpaid, and partial payments with comprehensive booking details and return management capabilities. Generate booking IDs and maintain complete booking histories for customer service and operational tracking.
- Complete booking lifecycle management
- Delivery and return scheduling
- Payment status tracking
Equipment Maintenance and Loss Prevention
Monitor equipment repairs and track lost equipment with comprehensive documentation and status management across warehouse locations. Track repair quantities, document issues, schedule repair dates, and monitor progress through pending, in-progress, and completed states while maintaining detailed loss records with reported dates, lost dates, and recovery status tracking. Maintain repair cost records and loss documentation for warranty planning, insurance claims, and operational analysis purposes. Both repair and loss management sections automatically update inventory availability to ensure accurate equipment rental calculations and provide complete equipment lifecycle visibility.
- Comprehensive repair and loss documentation
- Status tracking through complete equipment lifecycle
- Cost management and insurance claim support
Inter-Warehouse Transfers
Facilitate equipment transfers between warehouse locations with detailed transfer documentation including reference numbers, transfer dates, and approval workflows. Track transfer status through pending, in-transit, completed, and cancelled states with comprehensive approval management. Maintain transfer records with attachments and detailed notes for operational transparency and audit trails. The system ensures accurate inventory updates across warehouse locations during equipment transfers.
- Multi-warehouse transfer coordination
- Approval workflow management
- Comprehensive transfer documentation
Screenshots from our system
To explore the functionality and usage of these Add-Ons, refer to the accompanying screenshots for step-by-step instructions on how to maximize their features.
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