Vehicle Wash Detailed Documentation

Introduction The Vehicle Wash Add-On helps you manage your vehicle washing business efficiently by allowing […]

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Introduction

The Vehicle Wash Add-On helps you manage your vehicle washing business efficiently by allowing you to set up vehicle types and washing plans, handle customer bookings, track the status of each service, and manage payments all in one place. This comprehensive system streamlines your daily operations and provides clear visibility into your business performance while making it easy to maintain records of all transactions and services.

How to Install the Add-On?

To Set Up the Vehicle Wash Add-On, you can follow this link: Setup Add-On

System Setup

Navigate to the System Setup page and select “Vehicle Type” to access the vehicle type management screen, to manage the types of vehicles your business services.
To add a new vehicle type, click the “Create” button at the top of the page and enter the vehicle type, such as Sedan, SUV, Truck, or Motorcycle, in the provided field.
Click “Submit” to save the new vehicle type to your system’s database for future use when creating bookings.
The list page displays all vehicle types you’ve added in a table with the vehicle type column and action buttons for each entry including Edit to modify the vehicle type details and Delete to remove the vehicle type from the system if it’s no longer needed.
Navigate to the System Setup page and select “Washing Plan” to manage your service offerings
To add a new washing plan, click the “Create” button and you’ll be taken to a form page for entering the details.
Fill out the form with the Plan name such as Basic Wash or Premium Detail, the Price which is the cost of this service, and a Description that outlines what’s included in this particular washing plan.
Click “Submit” to save the washing plan which will then be available to select when creating new bookings.
The list page shows all washing plans in a table format displaying the Plan name, Price, and Description for each entry along with action buttons including Edit to update plan details and Delete to remove the plan from the system if you no longer offer this service.

Bookings

To create and manage customer bookings, click the “Create” button to create a new service booking for a customer.
Complete the booking form by entering all required customer information including Customer type (either walk-in or client), Name, Email, Mobile number, Vehicle type (selected from the dropdown populated from your Vehicle Type module), Date of the booking, the staff member who will perform the service (Washed by – selected from users with assigned roles), the Washing plan (selected from your washing plans created in the System Setup), and the customer’s Address while noting that the Price field will automatically populate based on the selected washing plan, and you’ll need to set the initial Status (Yet to start, On Going, Completed, or Cancelled).
Click “Submit” to create the booking which will then appear in your bookings list and calendar.
The bookings list page offers several features including a Search button to find specific bookings, an Export button to download booking data, an Add button to create new bookings, and a Calendar view that displays the current month’s bookings in an easy-to-read calendar format.
The bookings table displays comprehensive information including the booking number, Customer name, Vehicle type, staff member assigned (Washed by), selected Washing plan, Plan price, Booking date, Service status, and Payment status for each booking record.
Available actions for each booking include Status change options (not displayed if the booking is already Cancelled), Payment processing (not displayed if payment status is already Completed), a View option to see complete booking details, an Edit option to modify booking information, and a Delete option to remove the booking if necessary.

Booking Payment

To manage payments for vehicle washing services:
Navigate to the Booking Payment module to view all payment transactions in your system.
The list page shows all payment records with important information including the Payment ID (which you can click to view detailed payment information), Customer name, Paid Amount, Due Amount, Total Amount, and current payment Status.
You can use the Search button to find specific payment records quickly, utilize the Export button to download payment data for reporting purposes, and Delete payment records when needed for database maintenance.

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