Radiology Management Detailed Documentation

Introduction

The Radiology Management System is a comprehensive software solution designed to help hospitals and medical facilities manage their radiology department operations efficiently. This system allows you to organize radiology test categories, manage different types of radiology tests, process test requests from doctors, schedule appointments, handle billing and invoicing, and maintain detailed reports. The system connects all these functions together, creating a complete workflow from initial test requests through final report delivery and payment processing.

How To Install the Radiology Add-On?

To Set Up the Radiology Add-On, you can follow this link: Setup Add-On

How to Use the Radiology Add-On?

Manage Radiology Test Category

• To create a new radiology test category, click the “Create” button at the top of the test category page. Enter the name of the category you want to create.
• The list page displays all test categories in a table format showing the category number and name. You can use the search function to find specific categories quickly or export the category data when needed.
• In the action column, you can click the “Edit” button to modify the category name or “Delete” to remove a category from the system.

Manage Radiology Test

• To create a new radiology test, click the “Create” button at the top of the radiology test page. Enter the test name and select the appropriate category from the dropdown menu which connects to the Radiology Test Category section.
• Set the price for the test and choose the status from the dropdown options of either “Active” or “Inactive”. Add detailed instructions for the test procedure and include a comprehensive description of what the test involves.
• The list page shows all radiology tests with columns displaying test number, name, category from the Test Category section, price, and status.
• You can search for specific tests or export the test data as needed. The action buttons allow you to click “View” to see complete test details, “Edit” to update test information, or “Delete” to remove the test from the system.

Manage Radiology Test Requests

• To create a new test request, click the “Create” button on the test requests page. Select the patient from the dropdown which connects to the Hospital Management’s Patient section.
• Choose the doctor making the request from the dropdown which connects to the Hospital Management’s Doctor section.
• Select the specific radiology test from the dropdown which connects to the Radiology Test section. Set the priority level by choosing from “Low”, “Medium”, or “High” options. Enter the requested date for the test and add any relevant notes about the request.
• The list page displays all test requests with columns showing request number, request ID (clickable to view request details), patient name from the Patient section, doctor name from the Doctor section, radiology test from the Test section, priority level, status (Pending, In Progress, Completed, or Rejected), and request date.
• You can search requests or export the data. In the actions column, there is an “Action” button to approve or reject the request – when you approve a request, it automatically creates a radiology appointment and this button then disappears.
• You can also click the “View” button to see complete request details, “Edit” button to modify request information, or “Delete” button to remove the request.

Manage Radiology Appointments

• Radiology appointments are automatically created from the Radiology Test Request section after a request is approved. You cannot manually add appointments as they are generated through the approval process.
• The appointments list page shows all scheduled appointments with columns displaying appointment number, request ID (clickable to view the original request details from the Test Requests section), appointment date, appointment time, and status (Pending, In Progress, or Invoice Created).
• You can search appointments or export the appointment data. In the actions column, there is an “Action” button that changes based on the appointment status – initially it shows “Start Appointment” which changes the status and hides this button while showing “Complete Appointment”.
• After clicking “Complete Appointment”, this button disappears and shows “Create Invoice” which automatically generates a radiology invoice and then hides. You can also click “Delete” to remove an appointment.

Calendar View

• If you click the calendar view button, you will see the appointment dates in the form of a calendar, if you click on it the appointment details will be visible to you, beside which there is a list of calendars.
• You can switch between monthly, weekly, and daily calendars easily.

Manage Radiology Invoice

• Radiology invoices are automatically created from the Radiology Appointments section when you click the “Create Invoice” button after completing an appointment. You cannot manually add invoices as they are generated through the appointment completion process.
• The invoice list page displays all invoices with columns showing invoice number, invoice ID (clickable to view invoice details), patient name from the Hospital Management’s Patient section, radiology test from the Test section, amount, and status (Pending, Partially Paid, or Paid). You can search invoices or export the invoice data. In the actions column, you can click the “View” button to open the detailed invoice page.
• When you click the “View” button, the invoice detail page opens showing complete invoice information. On the right side of this page, there are two buttons: “Payment” and “Back”. Click the “Payment” button to open a payment window where you can record payments for the invoice.
• Click the “Back” button to return to the main invoice list page. The detail page includes a Radiology Test Summary section and a Payments Summary section that shows all payments made for this invoice. When full payment is received, the invoice status automatically changes to “Paid”.

Manage Radiology Reports

• To create a new radiology report, click the “Create” button at the top of the radiology reports page. Enter the report name and select the appointment from the dropdown which connects to the Appointment section.
• Upload the report file by clicking the file upload button and selecting the appropriate document from your computer. Enter detailed findings from the radiology examination and provide your professional impression or conclusion based on the test results.
• The reports list page displays all radiology reports with columns showing report number, name, patient name from the Hospital Management’s Patient section, radiology test from the Test section, and report file (clickable to download the file).
• You can search for specific reports or export the reports data as needed. In the actions column, you can click the “View” button to see complete report details, the “Edit” button to modify report information, or the “Delete” button to remove a report from the system.