User Manual – AccountGo

2.1 Accessing the Login Page

Open your web browser and navigate to the AccountGo web address provided to you. You will land on the login page where you can sign in to your account.

2.2 Entering Your Credentials

Once you are on the login page, fill in the following details:

• Email Address: Enter your registered email address.
• Password: Enter your account password.
• Click the “SIGN IN” button to access your account.

Once signed in, you will be taken to your dashboard, where you can begin managing your operations.

2.3 Password Management

If you have forgotten your password, AccountGo provides a straightforward recovery process to help you regain access to your account.

To reset your password, click Forgot password? on the login page. Will you be taken to the Forgot your password? page, which includes the following:

• Email Address: Enter the email address associated with your AccountGo account.
• Email Password Reset Link: Click this button to submit your request.

Once you receive the email, open it and click the reset link to set a new password for your account. After updating your password, click Back to login to return to the login page and sign in with your new credentials.

2.4 Profile Settings

This profile setting is available after you log in, allowing you to manage your company details and personal profile settings.

• To access Profile Settings, click on the profile avatar icon located at the top-right corner of the dashboard. A dropdown will appear with two options: Edit Profile and Log out. Click “Edit Profile” to navigate to the Profile Settings page.
• The Profile Information section allows users to manage their personal account details. Upload a profile picture by clicking Browse. Enter your Name and Email in the required fields. Optionally, add your Mobile Number. You can also set or update your URL Slug in the designated field. Click the “Save Changes” button to apply all updates.

2.5 Language Management

• On the top-right side, you’ll find the language selector button. Clicking it displays a dropdown list of all available languages. Any language you create will also appear in this dropdown. Select the language according to your needs. This option is visible to all types of users.
• Create Language: Enter the Language Code, Language Name, and Country Code. Once created, the new language will be visible in the language selector dropdown.
• The “Manage Languages” section allows users to edit translation keys and values for different languages. Select a translation source package from the left sidebar, including General, AI Assistant, Accounting, Assets, Budget Planner, Contract, Double Entry, Financial Goal, Google Captcha, CMS, Product & Service, Retainer, Twilio, and Webhook.
• Use the search bar to find specific translations, or select a language from the dropdown menu (default is English). Edit the Translation Key and its corresponding Translation Value directly in the table provided.
• Click the “Save Changes” button to apply all updates to the selected language package.

Account Dashboard

• The Account Dashboard provides a complete overview of your organization’s financial performance through various metric cards, charts, and recent activity panels.
• You can view four key metric cards at the top of the page, displaying Total Clients showing the number of active clients, Total Vendors showing the number of active vendors, Total Customer Payment displaying the total amount of payments received from customers, and Total Vendor Payment displaying the total amount paid out to vendors.
• The Monthly Customer Payments line chart on the left tracks customer payment trends over the past several months, with the green line connecting monthly data points to highlight payment fluctuations over time.
• The Monthly Vendor Payments line chart on the right similarly tracks vendor payment trends across the same period, with the red line showing how vendor payments have changed month over month. Hover over any point on either chart to view the exact payment amount for that month.
• At the bottom of the dashboard, the Recent Revenue panel displays the latest 5 records of revenue entries, showing the revenue reference number, description, date, and amount for each record.
• Alongside it, the Recent Expenses panel displays the latest 5 records of expense entries, showing the expense reference number, description, date, and amount for each record, with expense amounts highlighted in red for quick identification.

4.1 Manage Roles

A role is a set of permissions that controls what a user can see and do inside the platform. For example, a user with the “Staff” role may only be able to view certain pages, while a user with the “Client” role may be able to access client-specific modules and data. Instead of setting permissions one by one for every user, you create a role once and assign it to multiple users.

• View and manage all roles through the Manage Roles page.
• Enter keywords in the search field to find a specific role and click “Search” to execute.
• Toggle between list view and grid view using the icons at the top right.

4.2 Manage Users

The Users section allows the Company Admin to manage all user accounts within the company.

• View and manage all users through the Manage Users page.
• Enter keywords in the search field to find a specific user and click “Search” to execute.
• Click the Filters button to filter users by Email, Role, or Login Status (Enabled/Disabled). Click “Apply” to activate the filters or “Clear” to reset them.
• Toggle between list view and grid view using the icons at the top right.
• Click the history icon at the top right to view user login history.

Proposals Table Information:

The table displays the following columns:

• Proposal Number: The unique reference number of the proposal (e.g., SP-2026-03-001). Click on it to view the full proposal details.
• Customer: The name of the customer to whom the proposal was sent.
• Proposal Date: The date the proposal was created.
• Due Date: The date by which the proposal should be accepted.
• Subtotal: The total amount before tax.
• Tax: The tax amount applied to the proposal.
• Total Amount: The final amount, including tax.
• Balance: The remaining balance due.
• Status: The current status of the proposal, Draft, Sent, Accepted, or Rejected.
• Actions: Quick action buttons that vary depending on the proposal status.

Action icons available per proposal:

• Download: Download the proposal as a PDF.
• Send: Send the proposal to the customer.
• View: Open and view the full proposal details.
• Edit: Modify the proposal (available for Draft proposals).
• Delete: Remove the proposal (available for Draft proposals).
• Accept: Mark the proposal as Accepted (available for Sent proposals).
• Reject: Mark the proposal as Rejected (available for Sent proposals).
• Convert to Invoice: Convert an accepted proposal into a sales invoice.

Create Sales Proposal

• Click the “Create” button at the top-right corner of the Manage Proposal page to open the Create Sales Proposal form.

6.1 Sales Invoice

View and manage all sales invoices through the Manage Sales Invoices page.

• Enter an invoice number in the search field and click “Search” to find a specific invoice.
• Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to filter invoices by customer, warehouse, status (Draft, Posted, Partial, Paid, Overdue, Cancelled), or date range. Click “Apply” to activate the filters or “Clear” to reset them.

6.2 Sales Invoice Returns

The Sales Invoice Returns section allows the Company Admin to manage product returns from customers against previously issued sales invoices.

View and manage all return requests through the Manage Sales Returns page.

• Enter a return number in the search field and click “Search” to find a specific return.
• Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to filter returns by Customer, Warehouse, Status, or Date Range. Click “Apply” to activate or “Clear” to reset.

7.1 Purchase Invoice

View and manage all purchase invoices through the Manage Purchase Invoices page.

• Enter an invoice number in the search field and click “Search” to find a specific invoice.
• Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to filter invoices by vendor, warehouse, status (Draft, Posted, Partial, Paid, Overdue), or date range. Click “Apply” to activate the filters or “Clear” to reset them.

7.2 Purchase Returns

The Purchase Returns section allows the Company Admin to manage product returns sent back to vendors against previously received purchase invoices.

• View and manage all purchase returns through the Manage Purchase Returns page.
• Enter a return number in the search field and click “Search” to find a specific return.
• Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to filter returns by Vendor, Warehouse, Status, or Date Range. Click “Apply” to activate or “Clear” to reset.

7.3 Warehouses

The Warehouses section allows the Company Admin to manage all warehouse locations used for storing and managing inventory.

• View and manage all warehouses through the Manage Warehouses page.
• Enter keywords in the search field and click “Search” to find a specific warehouse.
• Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to filter warehouses by City or Status. Click “Apply” to activate or “Clear” to reset.

7.4 Transfers

The Transfers section allows the Company Admin to move stock between warehouses. This is useful when you need to shift products from one warehouse location to another.

• View and manage all stock transfers through the Manage Transfers page.
• Enter keywords in the search field and click “Search” to find a specific transfer.
• Click the Filters button to filter transfers by From Warehouse. Click “Apply” to activate or “Clear” to reset.

8.1 Items

The Items page displays all products and parts in your inventory.

• Image: Thumbnail of the item
• Name: Item name, sortable by column header
• SKU: Unique stock-keeping unit code assigned to the item
• Sale Price: Price at which the item is sold
• Purchase Price: Price at which the item was purchased
• Category: Product category assigned to the item
• Unit: Unit of measurement for the item
• Quantity: Current stock count
• Type: Indicates whether the item is a Product or a Part
• Actions: View, Edit, or Delete the item

When you click the View action to see the item details, including Basic Information, Warehouse Stock, Additional Details, Product Image, and Additional Images, you can use the zoom button or the Download button in this section.

Use the search bar to find items by name. Use the Filters option to narrow results by Item Type or Category, then click Apply. Click Clear to reset filters. Toggle between list and grid view using the icons at the top right. Use the “Add Stock” button to add stock to an existing product, or select “Create” to add a new item.

8.2 System Setup

System Setup lets you configure the core reference data used across the module, including categories, taxes, and units.

9.1 Manage Retainers

• View and manage all client retainers through the Manage Retainers page. Enter a retainer number in the search field and click “Search” to find a specific entry. Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to refine the list using specific criteria. You can filter by Customer to view a particular client, use the Status filter to sort entries by their current state, and apply a Date Range filter based on the retainer creation date. Once you’ve set your preferences, click “Apply” to activate the filters, or choose “Clear” to reset all selections.

9.2 Retainer Payments

• View and manage all payment records through the Manage Retainer Payments page. Enter a payment reference in the search field and click “Search” to find a specific transaction. Toggle between list view and grid view using the icons at the top right.
• Click the Filters button to refine the list using specific criteria. You can filter by Customer to view payments for a particular client, use the Status filter to sort entries by their current state, and apply a Date Range filter based on the payment date. Once you’ve set your preferences, click “Apply” to activate the filters, or choose “Clear” to reset all selections.

10.1 Manage Customers

• Click “Create” to add a new customer, which will open the Create Customer form. In this form, you need to enter details such as the user (client role only), company name, contact person, email, mobile number (including country code), tax number, payment terms, billing name, billing address (including city, state, country, and zip code), and shipping address.
• If the shipping address is the same as the billing address, you can select “Shipping address same as billing” to automatically fill in the details. You may also include optional notes if needed.
• The Manage Customers page displays all registered customers with details such as user, Customer Code, Company Name, Contact Person, Email, and Tax Number. Use the Search bar or filters (Customer Code, Company Name, Tax Number) to find records. Click “Apply” to filter and “Clear” to reset. Toggle between List and Grid view using the icons at the top right. Use Action icons to View Report, View, Edit, or Delete any customer record.
• Clicking the View Report icon opens the Customer Detail page, which shows a full financial summary for that customer, including Total Invoiced, Total Returns, Total Credit Notes, Total Payments, and Balance.
• Set a Start Date and End Date, click Generate to load the report, and use Download PDF to export it. Below the summary, the page lists all Sales Invoices, Sales Returns, Credit Notes, and Customer Payments linked to that customer.

10.2 Manage Vendors

• To add a new vendor, click the “Create” button to open the Create Vendor form. Start by selecting a User from the dropdown. Only users with the vendor role who are not already assigned to another vendor will appear in this list. If no user exists, click “Create user” to add one.
• Enter the Company Name, Contact Person, and Email. Add the Mobile Number, including the country code. Optionally fill in the Tax Number and Payment Terms (e.g., Net 30).
• Fill in the billing details: enter the Billing Name, Billing Address, and Address Line 2 (optional for apartment, suite, etc.). Then enter the City, State, Country, and Zip Code.
• For the shipping address, either check “Shipping address same as billing” to auto-fill the shipping details, or manually enter the Shipping Name, Shipping Address, Address Line 2 (optional), City, State, Country, and Zip Code. Add any optional Notes if needed.
• The Manage Vendors page displays all registered vendors with details such as Vendor Code, Company Name, Contact Person, Email, and Tax Number. Use the Search bar or filters (Vendor Code, Company Name, Tax Number) to locate records. Click Apply to filter and Clear to reset. Use Action icons to View Report, View, Edit, or Delete any vendor record.
• Clicking the View Report icon opens the Vendor Detail page, which shows a complete financial overview for that vendor, including Total Billed, Total Returns, Total Debit Notes, Total Payments, and Balance.
• Set a Start Date and End Date, click Generate to load the report, and use Download PDF to export it. Below the summary, the page lists all Purchase Invoices, Purchase Returns, Debit Notes, and Vendor Payments linked to that vendor.

10.3 Banking

10.4 Chart of Accounts

• Click “Create” to create a new account, which will open the Create Chart of Accounts form. In this form, you need to enter details such as the account type, account name, account code, normal balance (Debit or Credit), opening balance, and current balance (enter 0.00 for new accounts).
• Toggle “Is Active” ON to make the account usable in transactions. If the account falls under a parent account, select “Create as Sub Account”. You can also add an optional description for internal reference.
• The Manage Chart of Accounts page lists all financial ledger accounts in the system, displaying Account Code, Account Name, Account Type, Parent Account, Normal Balance (Debit/Credit), Opening Balance, Current Balance, and Status.
• Use filters (Account Type, Normal Balance, Status) to view specific account categories. Click “Apply” to filter and “Clear” to reset. Use the View or Edit icons to review or update any account.

10.5 Vendor Payments

• Click “Create” to add a new vendor payment, which will open the Create Vendor Payment form. In this form, you need to enter details such as the payment date, vendor name, bank account, and an optional reference number.
• Under Outstanding Invoices, select the invoices you want to pay by clicking the “Add” button next to each invoice, for example, PI-2026-01-008 (Balance: $1,500.00) or PI-2026-01-011 (Balance: $2,610.00). Under Available Debit Notes, you can offset the payment amount by clicking “Apply” next to any available debit note, such as DN-2026-01-005 (Balance: $261.00) or DN-2026-01-009 (Balance: $154.00).
• The Payment Summary section will automatically reflect all added invoices and any applied debit notes. Applied debit notes appear highlighted in green and are labeled “Credit applied to payment,” with their amount deducted from the total.
• The Total Payment Amount updates automatically based on your selections, for instance, adding invoice PI-2026-01-008 ($1,500.00) and applying debit note DN-2026-01-009 ($154.00) results in a total payment of $1,326.00. You can also add any relevant Notes in the notes field at the bottom.
• The Manage Vendor Payments page displays all payments made to vendors, showing Payment Number, Payment Date, Vendor Name, Bank Account, Amount, and Status (Pending, Cleared, Cancelled).
• Use filters (Vendor, Bank Account, Status, Date Range) to locate specific records. For Pending payments, available actions are: Mark as Cleared, Cancel Payment, View, and Delete. Cleared and Cancelled payments are locked and can only be Viewed. Click any Payment Number (blue hyperlink) to open its full details.

10.6 Customer Payments

• Click “Create” to open the Create Customer Payment form. Enter the payment date, customer, bank account, and an optional reference number.
• Under Outstanding Invoices, all unpaid invoices for the selected customer are listed. Click “Add” next to an invoice to include it in the payment.
• Under Available Credit Notes, any existing credits for the customer are listed. Click “Apply” next to a credit note to use it against the payment, the credit amount will be highlighted in green in the Payment Summary and automatically deducted from the total.
• The Payment Summary section updates in real time, showing all added invoices and applied credit notes. The Total Payment Amount reflects the final amount due after credits are applied, for example, adding invoice SI-2026-01-007 ($1,128.00) and applying credit note CN-2026-01-005 ($111.60) results in a total of $1,013.40. Add any relevant Notes in the notes field.
• You may also add optional notes if needed. Before submitting, ensure all details are accurate, as any errors will require cancellation of the record. The payment will be recorded with a Pending status until it is marked as Cleared.
• The Manage Customer Payments page displays all payments received from customers, showing Payment Number, Customer Name, Payment Date, Amount, Bank Account, and Status. Use the Search bar or filters (Customer, Status, Date Range) to locate specific records. Click Apply to filter and Clear to reset.
• Toggle between List View and Grid view using the icons at the top right. Payment statuses: Pending, Cleared, and Cancelled.
• For Pending payments, available actions are: Mark as Cleared (confirm the payment), Cancel Payment (void the payment), View (open full details), and Delete (remove the record). Cleared and Cancelled payments are locked and can only be Viewed.

10.7 Manage Revenues

• Click “Create” to create a new revenue entry, which will open the Create Revenue form. In this form, you need to enter details such as the revenue date, category (select the appropriate revenue type), bank account (choose the account where the revenue will be received), chart of accounts (select the corresponding ledger account), and amount.
• The reference number is optional but recommended for tracking purposes. You can also add a description to provide context about the revenue source.
• The Manage Revenues page displays all revenue entries recorded in the system, showing Revenue Number, Date, Category, Bank Account, Chart of Account, Amount, Reference, Status, and Approved By. Use the Search bar or filters (Category, Status, Date Range, Bank Account) to locate specific records. Click Apply to filter and Clear to reset.
• Revenue statuses include: Draft (created but not yet submitted), Approved (reviewed and approved), and Posted (finalized and recorded in the ledger). For Draft entries, available actions are: Approve (submit for posting), View, Edit, and Delete.
• For Approved entries, the Post action is available to finalize the entry into the ledger. Posted entries can only be Viewed. Click any Revenue Number (blue hyperlink) to open its full details.

10.8 Manage Expenses

• Click “Create” to create a new expense entry, which will open the Create Expense form. In this form, you need to enter details such as the expense date, category (select the appropriate expense type), bank account (choose the account from which the expense will be debited), chart of account (select the corresponding ledger account), and amount. The reference number is optional but recommended for internal tracking. You can also add a description to provide context about the nature of the expense.
• The Manage Expenses page displays all expense entries recorded in the system, showing Expense Number, Date, Category, Bank Account, Chart of Account, Amount, Reference, Status, and Approved By. Use the Search bar or filters (Category, Status, Date Range, Bank Account) to find specific records. Click Apply to filter and Clear to reset.
• Expense statuses include: Draft (created but not yet submitted), Approved (reviewed and approved), and Posted (finalized and recorded in the ledger). For Draft entries, available actions are: Approve, View, Edit, and Delete.
• For Approved entries, the Post action is available to finalize the entry. Posted entries can only be Viewed. Click any Expense Number (blue hyperlink) to open its full details.

10.9 Debit Notes

• The Manage Debit Notes page displays all debit notes raised against vendors, typically generated when goods are returned to a vendor. Each record shows the Debit Note Number, linked Purchase Return, Vendor Name, Date, Total Amount, Balance, Status, and Approved By.
• Use the Search bar or filters (Vendor, Status, Purchase Return) to locate specific records. Click Apply to filter and Clear to reset. Debit note statuses include: Draft (pending approval), Approved (reviewed and confirmed), and Applied (fully or partially adjusted against vendor outstanding).
• For Draft entries, available actions are: Approve, View, and Delete. Approved and Applied entries can only be Viewed. Click any Debit Note Number or the linked Purchase Return number (blue hyperlinks) to open their respective details.

10.10 Credit Notes

• The Manage Credit Notes page displays all credit notes issued to customers, typically generated when a customer returns goods or when a credit adjustment is required. Each record shows the Credit Note Number, linked Sales Return, Customer Name, Date, Total Amount, Balance, Status, and Approved By.
• Use the Search bar or filters (Customer, Status, Sales Return) to locate specific records. Click Apply to filter and Clear to reset. Credit note statuses include: Draft (pending approval), Approved (reviewed and confirmed), and Applied (fully or partially adjusted against the customer’s outstanding balance). A negative Balance indicates the credit has been applied beyond the outstanding amount.
• For Draft entries, available actions are: Approve, View, and Delete. Approved and Applied entries can only be Viewed. Click any Credit Note Number or the linked Sales Return number (blue hyperlinks) to open their respective details.

10.11 Reports

• The Reports section provides five pre-built financial reports accessible via tabs at the top of the page: Invoice Aging, Bill Aging, Tax Summary, Customer Balance, and Vendor Balance. Click on any tab to switch between report types. Each report can be generated for a specific date range and exported as a PDF using the Download PDF button.

10.12 System Setup

11.1 Manage Goals

• Click “Create” to create a new goal, which will open the Create Goal form. In this form, you need to enter the goal name, target amount, start date, and target date. Optional fields include category (to classify the goal), goal type (default is Savings, with options for Savings, Expense Reduction, and Debt Reduction), priority (default is Medium, with options for Low, Medium, High, and Critical), chart of account (to link the goal to the relevant ledger account), and description (to provide context about the goal’s purpose).
• The Manage Goals page displays all financial and personal goals set within the system, showing Goal Name, Category, Type, Target Amount, Current Amount, Progress (displayed as a visual progress bar with percentage), Target Date, Priority, and Status.
• Use the Search bar or filters (Goal Type, Status, Priority, Category) to locate specific goals. Click Apply to filter and Clear to reset. Toggle between List view and Grid view using the icons at the top right. Goal priorities are color-coded: Critical, High, Medium, and Low.
• Goal statuses include Draft (not yet activated) and Active (currently in progress). For Draft goals, available actions are: Approve (activate the goal), View, Edit, and Delete. Once a goal becomes Active, it cannot be edited, only Viewed and Deleted.

11.2 Manage Milestones

• Click “Create” to create a new milestone, which will open the Create Milestone form. In this form, you need to enter the goal (select the parent goal this milestone belongs to), milestone name (a descriptive label for this checkpoint, e.g., “First Quarter Target” ), target amount (the amount to be reached at this milestone), and target date (the deadline for achieving this milestone). You may also add an optional description to provide additional context.
• The Manage Milestones page displays all intermediate targets set against active goals, showing the linked Goal Name, Milestone Name, Target Amount, Achieved Amount, Achieved Date, Target Date, and Status.
• Use the Search bar or filters (Goal, Status, Target Date Range) to locate specific milestones. Click Apply to filter and Clear to reset. Milestone statuses include: Pending (target not yet reached) and Achieved (target amount has been met). Both Pending and Achieved milestones can be Edited or Deleted using the action icons.

11.3 Manage Contributions

• Click “Create” to record a new contribution, which will open the Create Contribution form. In this form, you need to enter the goal (select the goal this contribution is being applied to), date (auto-filled with today’s date but can be modified), and amount (the contribution value being recorded).
• You may also add optional notes to describe the source or purpose of the contribution, such as “Monthly automatic transfer” or “Weekend side income contribution.”
• The Manage Contributions page displays a log of all financial contributions made toward active goals, showing the linked Goal Name, Contribution Date, Amount, Type (Manual or Automatic), and Notes.
• Use the Search bar or filters (Goal, Type, Date Range) to locate specific contribution records. Click Apply to filter and Clear to reset. Contribution types are displayed as color-coded badges: Manual and Automatic. All contributions can be Edited or Deleted using the action icons.

11.4 Manage Tracking

• Click “Create” to add a new tracking entry, which will open the Create Tracking form. In this form, you need to enter the Goal (select the goal being tracked), Tracking Date, Previous Amount (the balance before this entry), Contribution Amount (the amount added in this period), Current Amount (the updated balance after contribution), Progress Percentage (percentage of the total goal achieved), and Days Remaining (number of days left until the Target Date).
• You may also add the Projected Completion Date to estimate when the goal will be fully achieved based on current progress. Select the appropriate Status from the dropdown: On Track, Behind, or Ahead, to reflect the current state of the goal.
• The Manage Tracking page provides a detailed progress log for each goal, showing the linked Goal Name, Tracking Date, Contribution Amount, Current Amount, Progress Percentage, Days Remaining, and Status.
• Use the Search bar or filters (Goal, Status, Date Range) to locate specific tracking records. Click Apply to filter and Clear to reset. Tracking statuses are color-coded: Behind, On Track, and Ahead. All tracking records can be Viewed, Edited, or Deleted using the action icons.

11.5 Manage Categories

• Click “Create” to create a new category, which will open the Create Category form. In this form, you need to enter the Category Name (e.g., “Financial” or “Health & Fitness”) and Category Code (a unique identifier, e.g., FINANCE or HEALTH).
• You may also add an optional Description to explain the type of goals this category covers. Toggle Is Active ON to make this category available when creating new goals.
• The Manage Categories page displays all goal categories available in the system, showing Category Name, Category Code, Description, and Active Status.
• Use the Search bar or filter by Is Active status to locate specific categories. Click Apply to filter and Clear to reset. Active status is shown as Active or Inactive.

12.1 Budget Periods

• Click “Create” to create a new budget period, which will open the Create Budget Period form. In this form, you need to enter the Period Name (e.g., “Q1 2024 Budget” ), Financial Year (e.g., 2024), Start Date, and End Date.
• The Manage Budget Periods page displays all defined budget periods, showing Period Name, Financial Year, Start Date, End Date, Status, and Approved By.
• Use the Search bar or filters (Financial Year, Status, Date Range) to locate specific periods. Click Apply to filter and Clear to reset.
• Budget period statuses include: Active (currently open for budget entries) and Closed (period has been finalized and no further changes are allowed). For Active periods, the Close action is available in the Actions column to formally close the period once it ends.

12.2 Manage Budget

• Click “Create” to create a new budget, which will open the Create Budget form. In this form, you need to enter the Budget Name, Budget Period (select the relevant period this budget belongs to), and Budget Type (select either Operational or Capital).
• The Manage Budget page displays all budgets created in the system, showing Budget Name, Period, Type, Amount, Status, and Approved By.
• Use the Search bar or filters (Budget Period, Type, Status) to locate specific budgets. Click Apply to filter and Clear to reset. Budget types are displayed as color-coded badges: Operational and Capital.
• Budget statuses include: Draft (created but not yet submitted), Active (submitted and in use), and Approved (reviewed and finalized). For Draft budgets, available actions are: Approve (submit the budget for activation), Edit, and Delete. For Active budgets, the Close action is available to finalize and lock the budget. Approved budgets can only be activated using the play icon.

12.3 Budget Allocations

• Click “Create” to create a new budget allocation, which will open the Create Budget Allocation form. In this form, you need to enter the Budget (select the budget this allocation belongs to), Account (select the account to which funds are being allocated), and Allocated Amount (the total funds assigned to this account).
• The Manage Budget Allocations page displays a breakdown of how each budget’s funds are distributed across different accounts, showing Budget Name, Account, Allocated Amount, Spent Amount, and Remaining Amount.
• Use the Search bar or filters (Budget, Account) to locate specific allocation records. Click Apply to filter and Clear to reset.
• The Remaining Amount column reflects the unspent balance for each allocation in real time. All allocation records can be Edited or Deleted using the action icons.

12.4 Budget Monitoring

• The Budget Monitoring page provides a time-based view of budget performance, showing how each budget’s spending has progressed over time. Each record displays the Budget Name, Date, Allocated Amount, Spent Amount, Remaining Amount, and Variance Percentage.
• Use the Search bar or filters (Budget, Date Range) to monitor specific budgets over a defined period. Click Apply to filter and Clear to reset.
• The Variance % column indicates the difference between the allocated and spent amounts as a percentage. A positive variance means the budget has unspent funds remaining, while a negative variance indicates overspending beyond the allocated amount.
• This page is read-only and is automatically updated as expenses are recorded against the budget; no manual entries are required.

13.1 Ledger Summary

• The Ledger Summary Report provides a concise overview of all ledger accounts, summarising their transactions with debits and credits over a selected date range. This helps users understand account movements and balances at a glance.
• On the Ledger Summary page, you’ll find a complete view of all your account ledgers, including their transaction histories and balances.
• At the top of the page, there is a search bar where you can search for specific ledger entries by typing account code, name, or description.
• There is also an option of filtering, where you can select a specific account from the dropdown, and choose a date range using the “From Date” and “To Date” fields. After selecting your filters, click the “Apply” button to view the filtered results.
• You can easily clear all filters by clicking the “Clear” button to view all ledger entries again.
• The ledger summary displays all posted journal entries in a table format, showing the Date, Account Code, Account Name, Reference, Description, Debit amount, and Credit amount for each transaction.
• This page also allows you to download the ledger data as a PDF or print it directly, which can be useful for audits, reviews, or offline records. Simply click the “Download PDF” or print icon button at the top right.

13.2 Trial Balance

• The Trial Balance report compiles the ending balances of all the accounts to ensure that total debits equal total credits. It includes data from all transactions such as invoices, bills, payments, revenue entries, Vendor Payment, and Bank Transfer, etc…
• The trial balance data is automatically generated from all your business transactions across all modules that are connected with the Account system.
• When you create invoices, record payments, make purchases, or perform any financial transaction in connected modules, journal entries are automatically created in the background.
• The trial balance pulls data from these automatically generated journal entries and displays the current balances of all your accounts.
• In the Trial Balance section, you can view a consolidated list of all your account balances, ensuring that total debits match total credits.
• At the top of the page, you can select the date range for which you want to generate the trial balance using the “From Date” and “To Date” fields. Once you’ve selected your dates, click the “Generate” button to create the report.
• The page displays two summary cards showing the Total Debit and Total Credit amounts prominently. When your books are balanced, these two amounts will be equal, confirming the accuracy of your financial records.
• Below the summary cards, the trial balance displays all accounts in a table format with four columns: Account Code, Account Name, Debit, and Credit. Each account shows its current balance in either the debit or credit column.
• At the bottom of the table, you’ll see the TOTAL row, which sums up all debit and credit amounts. This is where you can quickly verify that your total debits equal total credits, confirming your books are balanced.
• Like other sections, this report can be downloaded as a PDF or printed for documentation or reviewed periodically to maintain financial accuracy. Simply click the “Download PDF” or print icon button at the top right.

13.3 Balance Sheet

• When you open the Balance Sheets page, you’ll see the balance sheet for the most recent period. To generate a new balance sheet, simply click the “Generate Balance Sheet” button at the top right corner.
• First, select the balance sheet date. And Add a Financial Year. This is the date for which you want to see your financial position (like month-end or year-end).
• Below, this details you’ll see a section called “How it works” that explains what the system will do when generating the balance sheet.
• In the How it works section, you’ll see the details, like how the system will calculate balances for all accounts up to the selected date. Accounts will be automatically sorted into Assets, Liabilities, and Equity.
• The system will check that your balance sheet is balanced (Assets = Liabilities + Equity). You can review and finalise the balance sheet after generation. Click the “Generate” button to create the balance sheet.
• After you click Generate, you’ll see the balance sheet details page. At the top, there are three matrix cards showing your Total Assets, Total Liabilities, and Total Equity.
• Below these boxes, you’ll see the complete balance sheet divided into two sides: “Liabilities & Equity” on the left and “Assets” on the right.
• On the Assets side, accounts are grouped into categories like Current Assets (cash, accounts receivable, inventory), Other Assets (like tax receivable), and Fixed Assets (equipment, buildings). Each account shows its code number and current balance.
• On the Liabilities & Equity side, you’ll see Current Liabilities (accounts payable, taxes owed), Long-term Liabilities (long-term loans), and Equity (retained earnings). Each shows its code number and balance.
• At the top of the balance sheet, there’s a date dropdown. If you have multiple balance sheets, you can click this to switch between different dates.
• At the top, you’ll find several action buttons, including “Add Note,” which allows you to add a note by entering the note title or content, or simply by clicking the “Add Note” button.
• “Compare,” which allows you to select a balance sheet from the dropdown and compare it with another, but this option is only available if both balance sheets are finalized. “Download PDF,” which enables you to download the balance sheet as a PDF file, and “Finalise,” which changes the status from draft to final when clicked.
• On the right side, you can see two status badges: one shows if the balance sheet is balanced, and another shows if it’s in draft or finalised status.
• When a balance sheet is in Draft status, you can make changes, add notes, or delete it. Once you click Finalise, it becomes permanent, and you cannot change or delete it anymore.
• A finalised balance sheet is your official record. You can use finalised balance sheets to compare different time periods.
• At the top right corner, you’ll find the “All Balance Sheets” button. Clicking it will take you to a comprehensive list of all your previously created balance sheets. Each row displays the date, financial year, total assets, total liabilities, total equity, balance status (Yes/No), the current status (Draft/Finalised), and available action buttons.
• In the list page at the top, there’s a search box where you can search by financial year. Next to it, there’s a filter dropdown to filter by status. After selecting your filter, click “Apply” to see the results or “Clear” to remove the filter.
• Available actions you can use view to see the balance sheet, download pdf to download the balance sheet file as a PDF, or finalise to convert the draft status into the finalised, or delete to remove the existing balance sheet record.
• By clicking the “View Comparisons” button, you’ll be directed to the Balance Sheet Comparisons page, where the system displays your entire comparison history in an easily accessible, clickable format.
• Next, click the Year-End Close button to end your financial year and close your books. You will need to enter the financial year you wish to close and select the closing date.
• Below the details, you’ll find an important warning stating that this action will close all revenue and expense accounts, transfer your profit or loss to retained earnings, create opening balances for the next year, and cannot be undone; click the Close Year button to complete the year-end closing.
• After the year-end close finishes, the system automatically handles all the closing processes and sets up the new year.
• Important: You can only close each financial year once, and you cannot undo it. Make sure all your transactions for the year are entered and correct before closing.
• During the year-end close, the system first checks if the year has already been closed to avoid any mistakes. Then, it reviews your income and expense accounts to see their balances.
• It generates a special journal entry that resets all income and expense accounts to zero, carries them forward to the new year, and transfers the profit or loss into the Retained Earnings account.
• After posting this entry, the system calculates the opening balances for the new year based on where your accounts ended, creating new records for all your balance sheet accounts, like assets, liabilities, and equity. Finally, it updates your chart of accounts with these new balances, ensuring everything is ready for the start of the new financial year.
• Choose to toggle between Horizontal and Vertical view to see the balance sheet in different formats.

13.4 Profit & Loss Statement

• The Profit & Loss section provides a detailed breakdown of your income and expenses over a chosen period, helping you understand your net profit or loss.
• The profit and loss data is automatically generated from all your business transactions across all modules that are connected with the Account system. When you create invoices, record sales, pay bills, or record expenses, journal entries are automatically created in the background. The profit and loss statement uses these entries to show your financial performance.
• On the Profit & Loss page, the date range is displayed at the top, where you can select the “From Date” and “To Date” to generate reports. You can generate reports for any period: a week, month, quarter, or full year.
• The page displays three summary cards showing the Total Revenue, Total Expenses, and Net Profit. You can see the “net profit” or “net loss” easily; the amount will be calculated automatically.
• Below the summary cards, the report is divided into two sections: “Revenue” on the left and “Expenses” on the right.
• The Revenue section lists all your income accounts, showing how much money you earned from each source during the selected period. At the bottom, you’ll see “Total Revenue,” which sums up all income.
• The Expenses section lists all your expense accounts, showing how much money you spent in each category during the selected period. At the bottom, you’ll see “Total Expenses,” which sums up all spending.
• At the very bottom of the report, you’ll see “Net Profit,” which is calculated as: Total Revenue minus Total Expenses. If expenses are higher than revenue, you’ll see a “Net Loss”.
• You also have the option to download the report as a PDF or print it directly. Simply click the “Download PDF” or print icon button at the top right.

13.5 Reports

• In the Report section, you can see detailed reports of your business transactions and account activities.
• On the Reports page, there are six tabs at the top: Journal Entry, General Ledger, Account Statement, Account Balance, Cash Flow, and Expense Report. You can click on any tab to switch between different reports.
• On each report page, there is a filtering option where you can select the date range using the “From Date” and “To Date” fields. Some reports also have additional filters like status or account type.
• After selecting your filters, click the “Generate” button to display the report. You can click “Clear” to remove all filters.
• You can download any report as a PDF or print it directly using the buttons at the top right.
• The Journal Entry Report displays all journal entries with Journal, Date, Reference, Description, Total Debit, Total Credit, and Status, allowing filtering by status (Posted, Draft, or All Status), and includes expandable details for each entry showing Account Code, Account Name, Description, Debit, and Credit amounts.
• The General Ledger Report displays all transactions for a specific account, including dates, descriptions, debit/credit amounts, and running balance, with options to select the account and date range for the report.
• The Account Statement Report is similar to the General Ledger but formatted as a statement, making it useful for account reconciliation.
• The Account Balance Report shows the current balances of all accounts as of a specific date, with options to filter by account type (Assets, Liabilities, Equity, Revenue, Expenses), show or hide zero balances, and display subtotals by account type along with a Grand Total at the bottom.
• The Cash Flow Report shows cash movements for a selected period, highlighting Beginning Cash, Net Cash Flow, and Ending Cash, with sections for Operating, Investing, and Financing Activities, and a Net Increase/Decrease in Cash at the bottom.
• The Expense Report lists all expense accounts with amounts sorted from highest to lowest, showing Total Expenses at the bottom, and includes data only from posted journal entries, excluding draft entries.

14.1 Manage Assets

• Click “Create” to add a new asset, which will open the Create Asset form. In this form, you need to enter the Asset Name, Purchase Date, Supported Date, Category, Serial Code, Quantity, Unit Price, Warranty Period, Location, Description, and an optional Image. Fields marked with a red asterisk are required.
• The Manage Assets page displays a list of all registered assets in the system, showing the asset Image, Name, Category Name, Purchase Date, Serial Code, Quantity, Unit Price, Purchase Cost, and Location.
• Use the Search bar or the Category filter to locate specific assets. Click Apply to filter and Clear to reset. Toggle between list and grid view using the layout icons in the top-right corner. Each asset record can be Viewed, Edited, or Deleted using the action icons in the Actions column.

14.2 Manage Assignments

• Click “Create” to create a new assignment, which will open the Create Assignment form. In this form, you need to select the Asset being assigned, the User it is being assigned to (Assign To), the Assigned Date, Expected Return Date, Condition on Assignment, and any relevant Assignment Notes.
• The Manage Assignments page displays a list of all active and past assignments, showing the Asset name, Assigned To, Assigned Date, Expected Return, Status, and Condition.
• Use the Search bar or filters (Assign To, Status, Condition) to locate specific assignment records. Click Apply to filter and Clear to reset.
• Assignment statuses include: Active (asset is currently assigned to a user) and Returned (the asset has been returned). For Active assignments, a Return action is available in the Actions column.
• Clicking Return opens the Return Asset form, which displays the original Assignment Details and allows you to enter the Return Date, Condition on Return, and Return Notes before finalizing the return.

14.3 Manage Locations

• Click “Create” to add a new location, which will open the Create Location form. In this form, you need to enter the Location Name, Code, Type (e.g., Building, Floor, Room, Warehouse, Site), and optionally a Parent Location to reflect a hierarchical structure.
• You can also provide the Address, City, State, Country, Postal Code, Contact Person, Contact Phone, Contact Email, and Description. The Active toggle controls whether the location is currently in use.
• The Manage Locations page displays a list of all defined locations in the system, showing the Name, Code, Type, Parent Location, and Status.
• Use the Search bar to find specific locations. Each record can be Viewed, Edited, or Deleted using the action icons. Location statuses are displayed as Active or Inactive based on the toggle set during creation or editing.

14.4 Manage Maintenance

• Click “Create” to log a new maintenance record, which will open the Create Maintenance form. In this form, you need to select the Asset, Type (Preventive, Corrective, or Emergency), and enter a Title and Description. You must also provide the Scheduled Date, and optionally the Completed Date, Cost, Technician Name, Next Maintenance Date, Status, Priority, and Notes.
• The Manage Maintenance page displays a list of all maintenance records, showing the Title, Asset, Type, Scheduled Date, Status, Priority, and Cost.
• Use the Search bar or filters (Type, Status, Priority) to locate specific maintenance records. Click Apply to filter and Clear to reset.
• Maintenance statuses include: Scheduled (planned but not yet started), In Progress (work is underway), and Completed (maintenance has been finished). Priority levels are color-coded: Low, Medium, High, and Critical. Each record can be Viewed, Edited, or Deleted using the action icons.

14.5 Manage Depreciation

• Click “Create” to define a depreciation schedule for an asset, which will open the Create Depreciation form. In this form, you need to select the Asset, choose the Depreciation Method (e.g., Straight Line), enter the Useful Life in years, Salvage Value, Start Date, and any additional Notes.
• The Manage Depreciation page displays depreciation schedules for a list of all applicable assets, showing the Asset, Method, Useful Life, Salvage Value, Annual Depreciation, Accumulated Depreciation, Book Value, Start Date, and Status.
• Use the Search bar or filters (Method, Start Date) to locate specific depreciation records. Click Apply to filter and Clear to reset. The Book Value and Accumulated columns update automatically as time progresses based on the defined schedule. Each record can be Edited or Deleted using the action icons.

14.6 Manage Categories

• Click “Create” to add a new asset category, which will open the Create Category form. In this form, simply enter the Category Name.
• The Manage Categories page lists all available categories used to classify assets, displaying the Name and available Actions. Use the Search bar to find a specific category. Each category can be Edited or Deleted using the action icons in the Actions column.

15.1 Manage Contracts

• Click “Create” to add a new contract, which will open the Create Contract form. In this form, you need to enter the Subject (e.g., “Social Media Analytics Dashboard” ), Value, Start Date, End Date, Status, Contract Type, and Users.
• The Manage Contracts page displays a list of all contracts in the system, showing the Contract Number, Subject, User Name, Value, Type, Start Date, End Date, and Status.
• Use the Search bar or filters (Type, Status, User, Start Date, End Date) to locate specific contracts. Click Apply to filter and Clear to reset. Toggle between list and grid view using the layout icons in the top-right corner.
• Contract statuses are displayed as color-coded badges: Pending (submitted and awaiting review), Accepted (approved and in effect), Declined (rejected), and Closed (finalized and no longer active).
• Each contract record in the Actions column supports the following: Duplicate (creates a copy of the contract), Preview (opens a formatted, print-ready view of the contract), View (opens the full contract detail page), Edit, and Delete.

15.2 Contract Types

• Click “Create” to add a new contract type, which will open the Create Contract Type form. In this form, enter the Name and use the Status toggle to set it as Active or Inactive.
• The Manage Contract Types page displays a list of all contract types defined in the system, showing the Name, associated Contracts (displayed as linked contract number badges), and Status.
• Use the Search bar or the Status filter to locate specific contract types. Click Apply to filter and Clear to reset. Contract type statuses: Active (available for use when creating contracts) and Inactive (no longer available for selection). Each contract type can be Edited or Deleted using the action icons in the Actions column.

16.1 Landing Page

The Landing Page Settings page is divided into six main tabs: Setup, Layout, Content, Social, Engagement, and Page. Each tab controls a different part of your landing page.

17.1 Media Library Overview

View and manage all media files through the Manage Media Library interface.

18.1 Conversations

The left panel shows your full conversation list. Each entry displays the user’s profile photo, name, time of the last message, a preview of the last message, and an unread message count badge where applicable.

Use the search bar to find a user by name. Toggle between All Users and Favorites to filter the conversation list.

Click any conversation to open it in the main panel and start messaging. If no conversation is selected, the main panel displays a prompt to choose a user from the list.

19.1 Email Templates List Page

• View and manage all email templates through the Manage Email Templates interface. Enter keywords in the search field and click “Search” to find a specific template.
• Click the Filters button to access filtering options. Select a module from the Module dropdown to filter templates by their associated module. Use “Apply” to activate filters or “Clear” to reset all filters.

19.2 Edit Email Template

Click the Edit icon on any template row to open the Edit Email Template page. The page is divided into two panels:

20.1 Notification Templates List Page

• View and manage all notification templates through the Manage Notification Templates interface. The page displays templates under the Twilio tab. Enter keywords in the search field and click “Search” to find a specific template.

20.2 Edit Notification Template

Click the Edit icon on any template row to open the Edit Notification Template page. The page is divided into two panels:

21.1 Brand Settings

Customize your application’s branding and appearance. A Live Preview panel on the right side of the page shows how your changes will look in real time.

Brand Settings has three tabs:

21.2 System Settings

Configure system-wide settings for your application.

• Default Language: Select the default language for the platform from the dropdown.
• Date Format: Choose the date display format (e.g., YYYY-MM-DD).
• Time Format: Select 12-hour or 24-hour time format.
• Calendar Start Day: Select the first day of the week from the dropdown (e.g., Sunday).
• Terms & Conditions URL: Enter the URL for the Terms & Conditions page
• Enable Landing Page: Toggle on to make the landing page accessible to visitors.

Click “Save Changes” to apply all system settings.

21.3 Company Settings

Configure your company’s information and details. This information is used across the platform for invoices, contracts, and other system-generated documents.

• Company Name: Enter the registered name of your company.
• Registration Number: Enter your company’s official registration number.
• Company Address: Enter the full street address of your company.
• City: Enter the city where your company is located.
• State: Enter the state or province.
• Country: Enter the country.
• Zip Code: Enter the postal or zip code.
• Telephone: Enter your company’s contact phone number.
• Company Email: Enter the primary email address for your company.
• Email From Name: Enter the name that will appear in the “From” field of all emails sent by the system (e.g., “WorkDo”).
• Tax Number: Toggle on to enable tax number display, then select the tax type — VAT Number or GST Number; and enter the corresponding tax identification number.

Click “Save Changes” to apply all company settings.

21.4 Currency Settings

Configure how currency values are displayed throughout the application. A live preview at the top of the section shows how the format will appear based on your selections.

• Default Currency: Select your preferred currency from the dropdown list (e.g., USD US Dollar).
• Symbol Position: Choose whether the currency symbol appears before ($100) or after (100$) the amount.
• Thousands Separator: Select how thousands are separated (e.g., Comma: 1,232.56).
• Decimal Places: Choose the number of decimal places to display (e.g., 2 for 1232.56).
• Decimal Separator: Select between Dot (123.45) or Comma (123,45) as the decimal separator.
• Show Decimals: Toggle on to display decimal places in amounts, or off to hide them.
• Add Space: Toggle on to add a space between the amount and the currency symbol.

Click “Save Changes” to apply all currency settings.

21.5 Cookie Settings

Configure cookie consent and privacy settings for your platform visitors.

• Enable Cookie Popup: Toggle on to show the cookie consent pop-up to visitors.
• Enable Logging: Toggle on to record cookie-related user activity for auditing and compliance.
• Strictly Necessary Cookies: Toggle on to allow essential cookies required for core website functionality.
• Cookie Title: Enter the title that appears on the cookie consent pop-up (e.g., “We use cookies!”).
• Cookie Description: Add a description explaining how cookies are used on the website.
• Strictly Cookie Title: Enter the heading shown for strictly necessary cookies (e.g., “Strictly Necessary Cookies”).
• Strictly Cookie Description: Provide details explaining why strictly necessary cookies are required.
• Contact Us Description: Enter the message displayed for users who want more information about the cookie policy.
• Contact Us URL: Provide the link where users can contact support or view detailed cookie information.
• Click “Download Cookie Data” to export all stored cookie-related data.

Click “Save Changes” to apply all cookie settings.

21.6 Pusher Settings

Configure Pusher for real-time messaging and notifications. Pusher enables instant messaging, real-time notifications, and live updates in your application. You can get your Pusher credentials from pusher.com.

• App ID: Enter your Pusher application ID.
• App Key: Enter your Pusher application key.
• App Secret: Enter your Pusher secret key.
• App Cluster: Enter your Pusher cluster region (e.g., mt1).

Click “Save Changes” to apply the Pusher configuration.

21.7 SEO Settings

Configure SEO settings to improve your website’s search engine visibility. An SEO Preview panel on the right shows how your page will appear in search engine results and on social media.

• Meta Title: Enter the title that appears as the clickable headline in search results. Recommended length is 50-60 characters.
• Meta Description: Enter a brief summary of the page for search results. Optimal length is 120-150 characters.
• Meta Keywords: Enter comma-separated keywords relevant to your content (e.g., AccountGo, dashboard, admin, panel).
• Meta Image: Upload an image to display when the page is shared on social media. Recommended size is 1200x630px.

Click “Save Changes” to apply all SEO settings.

21.8 Cache Settings

Manage application cache to improve performance. This section is intended for advanced users.

• Current Cache Size: Displays the total size of cached data currently stored (e.g., 0.32 MB).
• Clearing the cache will remove: Application cache, Route cache, View cache, and Configuration cache.
• Click “Clear Cache” to remove all cached data from the platform.
• Click “Optimize Site” to run site optimization.

21.9 Storage Settings

Configure file storage settings for your application. The section has three tabs for different storage providers:

Click “Save Changes” to apply.

21.10 Contract Settings

Configure contract numbering settings for your company.

• Contract Prefix: Enter the prefix to be used when generating contract numbers (e.g., “CON” will produce contract numbers like CON0001, CON0002, and so on).

A Contract Configuration Summary panel below the field displays a live preview of the current prefix and the next contract number that will be assigned.

Click “Save Changes” to apply the contract settings.

21.11 Email Settings

Configure email server settings for system notifications and communications.

• Email Provider: Select your email service provider from the dropdown (e.g., SMTP).
• Mail Driver: Enter the mail driver protocol (e.g., smtp).
• SMTP Host: Enter your SMTP server address (e.g., smtp.example.com).
• SMTP Port: Enter the port number for your SMTP connection (e.g., 587).
• SMTP Username: Enter your email account username (e.g., user@example.com).
• SMTP Password: Enter your SMTP account password.
• Mail Encryption: Choose the encryption method (e.g., TLS, SSL, or None).
• From Address: Set the default sender email address for all outgoing emails (e.g., noreply@example.com).

Click “Save Changes” to apply all email settings.

21.12 Email Notification Settings

The Email Notification Settings page allows you to control which email notifications are sent from the system. Notifications are organized in the General tab. Toggle each notification on or off as needed.

21.13 Twilio Settings

Configure Twilio integration to enable SMS notifications for your company.

• Enable Twilio Integration: Toggle on to allow SMS notifications to be sent via Twilio.
• Twilio Account SID: Enter your Twilio Account SID.
• Twilio Auth Token: Enter your Twilio authentication token.
• From Phone Number: Enter the Twilio phone number that SMS messages will be sent from (e.g., +1234567890).

Click “Save Changes” to apply all Twilio settings.

21.14 AI Assistant Settings

Configure your AI provider and model settings to enable AI-powered features across the platform.

• AI Provider: Select your preferred AI provider from the dropdown.
• AI Model: Select your preferred AI Model from the dropdown.
• API Key: Enter the API key associated with your selected AI provider.

Click “Save Changes” to apply the AI Assistant settings.

21.15 Google reCAPTCHA Settings

Configure Google reCAPTCHA for form protection to prevent spam and automated submissions.

• Enable reCAPTCHA: Toggle on to enable Google reCAPTCHA protection on forms.
• reCAPTCHA Version: Select the version to use — reCAPTCHA v2 (checkbox) or v3 (invisible).
• Site Key: Enter the public site key from the Google reCAPTCHA console.
• Secret Key: Enter the secret key from the Google reCAPTCHA console.
• To get your Google reCAPTCHA keys: go to the Google reCAPTCHA Admin Console, click “Create” to create a new site, enter a label and select the reCAPTCHA type, add your domain to the domains list, accept the terms and submit, then copy the Site Key and Secret Key into the fields above.

Click “Save Changes” to apply the reCAPTCHA settings.

21.16 Webhook Settings

Configure webhooks to receive real-time notifications when events occur in your system.

Click “Add Webhook” to configure a new webhook endpoint. All configured webhooks are listed under the “Configured Webhooks” section.

• Method: Select the request method from the dropdown (GET, POST).
• Event: Select the event that will trigger the webhook notification. The available events are grouped by category:
• General: New User, New Sales Invoice, Sales Invoice Status Updated, New Sales Proposal, Sales Proposal Status Updated, New Purchase Invoice, New Warehouse.
• Accounting: New Customer, New Vendor, New Revenue.
• Retainer: New Retainer, New Retainer Payment.
• Contract: New Contract.
• Webhook URL: Enter the URL where webhook notifications should be sent.

Click “Create Webhook” to save the webhook, or Cancel to discard.

Note: If no webhooks have been added yet, the list will display “No webhooks configured yet. Add your first webhook to get started.”